Organising an event on council land in Adur and Worthing

• Before planning your event
• How much does it cost?
• Application process
• Outdoor Fitness Classes in Adur & Worthing
• Advertising your event

See also:

• Street parties - and events to celebrate the 75th Anniversary of VE Day

Before planning your event

If you want to hold an event on land owned by the council, you will need permission from our Events Team.

Before planning your event please contact us to make sure the area of land you want to use is available and suitable for the type of event you are proposing:

• Events Team,
  Place & Economy,
  Adur & Worthing Councils,
  Worthing Town Hall,
  Chapel Road,
  Worthing,
  West Sussex,
  BN11 1HA
  
  
• Tel: 01273 263463 / 01903 221200
• email: events@adur-worthing.gov.uk

Information about organising an event on council land:

• anyone can organise an event
• an event can be anything from a sponsored walk or community picnic through to large-scale music or sporting spectaculars
• anywhere outside on public land can be considered a possible event site. Examples are our parks, community spaces, streets or the seafront
• you can have an event at any time of year
• please read our Conditions of Hire
• expect to be asked to pay a fee for the use of our land. See below the charges for outdoor events

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How much does it cost?

Charges are for events are as follows:

Note: A refundable damage deposit may be charged and will be confirmed on booking your event.

* The Council reserves the right to vary price for large scale events

Cancellation Policy

Event organisers may be charged an open space event Cancellation Fee at the point of booking.

In the event that you cancel your event cancellation fees will be charged based on:

• 25% of your overall event fee within 90 days of the event date
• 50% of your overall event fee within 60 days of the event date
• 75% of your overall event fee within 30 days of the event date
• No refund within one week of the event date

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Application process

Contact us to confirm the date for your event is available.

Once we've agreed your location with you, complete the Open Space Application Form (below).

You must send a comprehensive risk assessment for your event with the application.

If everything is in order we will confirm your event.

You will then need to obtain public liability insurance for your event. A copy of your public liability certificate must to be sent to the Events Team to gain full consent for your event to take place.

For further information on organising a safe event see:

• Guidance on running events safely - on the HSE website
• Safety Advisory Group Emergency Planning Guidance on Event Planning (642KB)

Documents you need to read, fill out and return:

• How to organise an event (746KB)
• Open Space Events Policy (553KB)

• Open Space Event Locations (564KB)

• Organising an event - Conditions of Hire (309KB)

• Open Space Events Application Form - to type into (219KB)
• Open Space Events Application Form - to hand write (172KB)

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Outdoor Fitness Classes in Adur & Worthing

Outdoor personal fitness classes and 'boot camps' have become increasingly popular in our parks and open spaces and the council does need to ensure that fitness operators have our permission to run their business from our sites.

As part of a healthy lifestyle, the council encourages residents to enjoy our open spaces and joining an outdoor fitness class is a great way to look after your health and wellbeing.

The increase in popularity of outdoor fitness also raises a number of issues:

• It is not easy for residents to determine whether a fitness trainer is reputable, for example whether they are trained and qualified, hold appropriate insurances, follow best practice in respect of safety measures and DBS (Disclosure and Barring Service checks - previously CRB)
• Fitness classes, especially larger ones can have an impact on the grounds and maintenance of the park and on other users.

Commercial fitness businesses hosting classes in our parks and open spaces are asked to register with the council and gain permission. The council will issue a licence and fees will be charged based on the type of class hosted and the frequency of the classes; this fee helps to support the administration costs and the maintenance of our green spaces used by those groups, for the benefit of all park users.

As part of the licensing process, operators have to be registered with REPS or UKactive and agree with their code of practice.

Applying for a licence

If you plan on running fitness or sports training groups in a park or open space please apply for your licence from us here.

To apply for a Fitness Licence please ensure you have:

• Completed an application form
• Read and understand our Conditions of Hire
• Registered with REPS or UKactive and agree with their code of practice
• Have Public Liability Insurance
• Supply a risk assessment covering the activity and the location of your class

Documents you need to read, fill out and return:

• Organising an event - Conditions of Hire (309KB)

• Outdoor Fitness Classes - Application Form - to type into (194KB)
• Outdoor Fitness Classes - Application Form - to hand write (53KB)

For further information please contact:

• events@adur-worthing.gov.uk
• or phone 01903 221207

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Advertising your event

If you wish to advertise your event you can do so on Discover Worthing or hire advertising space on various banner and poster sites across Adur and Worthing, and on lamppost advertising sites; please ask for further information with your application.

See also: Advertising events on the Discover Worthing website

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