Coastal Office Privacy Notice

What this Privacy Notice covers

Adur & Worthing Councils are the data controllers (referred to in this notice as 'we' or 'us') of your personal data for the purposes of applicable data protection legislation in relation to the administration and management of the following:

The Councils' Data Protection Officer can be contacted at:

Adur & Worthing Councils
Worthing Town Hall
Chapel Road
Worthing
West Sussex
BN11 1HA
Email: data.protection@adur-worthing.gov.uk

In relation to your personal data we are committed to collecting, using and protecting it appropriately. Our Data Protection Policy can be found on the Data Protection page of our website.

This privacy notice explains:

How and why we collect and use your personal data
The type of personal data that we collect
When and why we may share personal data with other organisations
The rights and choices you have in relation to the personal data that we hold about you
How long the information is kept for
Our legal basis for processing your data

What we collect, why and how it is used:

The purpose of processing your personal data is to safely and effectively manage the foreshore within Adur and Worthing in the interests of public safety and statutory obligations. To do this we may need to collect some of your personal information if you access our service following an incident; this could include administering first aid, providing casualty aftercare and resolving lost children and vulnerable adults enquiries where they may need reuniting with their carers.

We may collect the following personal information:

Name, address, phone number and email address
Nature of injuries, conditions, medication or first aid provided
Age
Gender
Photograph of a missing person

Sometimes personal data is received from a third party (ie not collected directly from the individual), it may be from a third party such as:

Police
Coastguard
Ambulance service
Local Authorities
Stakeholders

This may be in the event if you access our service following an incident; this could include administering first aid, providing casualty aftercare and resolving lost children and vulnerable adults enquiries where they may need reuniting with their carers.

We may share personal data with other departments within the Council's and external organisations in the following circumstances:

Safeguarding referrals/concerns
If we need to send you an invoice
If we need to issue a Fixed Penalty Notice
Reporting damage to tenanted or personal property
Locating the owner of lost or found property
Reporting criminal activity
Taking appropriate action for non compliance of a Council Byelaw

Data may be shared with third parties including:

Police
Coastguard
Ambulance service
Local Authorities

Our legal basis for processing your personal data:

Under the UK General Data Protection Regulations (UK GDPR), the lawful bases we rely on for processing this information are:

Article 6 (1) (d) we have a vital interest
Article 6 (1) (e) we need it to perform a public task
We may also collect and process special category data under Article 9

The purpose of processing your personal data is to safely and effectively manage the foreshore within Adur and Worthing in the interests of public safety and the Council's statutory obligations.

We will not provide personal data to anyone else or use the data about you for any other purpose unless the law allows or permits us to.

Your personal data may be converted ('anonymised') into statistical or aggregated data in such a way that ensures that you cannot be identified from it. Aggregated data can't, by definition, be linked back to you as an individual and may be used to conduct research and analysis, including the preparation of statistics for use in reports.

How long the information is kept for:

Records are kept in accordance with our disposal schedule and we will not keep information for longer than necessary.

Your rights:

You have certain rights under the UK Data Protection law including:

The right to be informed
The right of access to your personal data (also known as a Subject Access Request or SAR)
The right to withdraw consent
The right of rectification (to have any inaccuracies corrected)
The right of erasure (to have your records deleted)
The right to restrict processing
The right to data portability
The right to object
Rights in relation to automated decision-making and profiling

Further information about your rights is available on the Information Commissioner's Office website.

How to complain:

If you have a concern about the way that we are collecting or using your personal data, we ask that you contact us in the first instance. Alternatively, you can contact the Information Commissioner's Office.

The ICO's address: