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Working with the Councils

This page is designed to give organisations wishing to supply goods, works or services to the Council more information about what the Councils' buy, how it is purchased, and the key departments.

How the Councils' purchase

Typically there are three main routes the council used to source its requirements

  • Quotations (RFQ): quotes are obtained from a minimum of three suitability qualified suppliers. Typically these are for requirements less than £100,000 ;
  • Tender: a more formal process, normally involving the publication of an open advertisement whereby any suitably qualified organisation may bid. Typically this route is taken for requirements in excess of £100,000
  • Use an existing contract/framework: used to source requirements of any value via an existing contract or framework. Usually these arrangements will have been formally advertised by another public body (e.g Crown Commercial Services) and last for 2 to 4 years in length.

More information about the different procurement routes may be found on our Public Procurement page.

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What the Councils buy

Expenditure is categorised into four broad areas as detailed below:

Construction, includes:

  • Repair and Planned Maintenance of Council corporate buildings, multi-storey car parks:
    • fabric - roofing, glazing, redecoration, etc
    • services - inspection & servicing of electrical systems, heating and plumbing, lift maintenance, fire & Intruder alarms, drain clearance, etc
  • Repair and Planned Maintenance of housing stock (Adur DC) - similar fabric and services as above but for residential buildings
  • Adaptations to residential properties for people with disabilities
  • Civil engineering works - public realm enhancements (pedestrian areas, new street furniture, footpath repairs, car park resurfacing, etc) playground refurbishments, landscaping, flood prevention, coastal protection
  • Building Consumables - electrical wholesale, building and plumbing materials, fencing, etc

Main department contacts:

  • Business & Technical Services (corporate buildings, civil engineering works)
  • Adur Homes (residential buildings, disabled adaptations, consumables)

Facilities, includes:

  • Utilities - gas, electricity, water services
  • Catering - groceries, fresh food and drink supplies; catering concessions
  • Building cleaning services
  • Arboricultural (tree surgery) services
  • Manned guarding services (static and mobile)
  • Vehicle purchase, maintenance and spare parts, fuels and oils
  • Car parking services and equipment
  • Furniture and equipment - office, domestic and AV
  • Consumables - cleaning material, grounds maintenance consumables, PPE, wheelie bins and bags

Main department contacts:

  • Business & Technical Services (utilities, building cleaning, manned guarding, furniture and equipment)
  • Environmental Services (vehicle purchase and maintenance, arboricultural services, consumables)
  • Parking Service (car parking services and equipment)
  • Theatres (catering supplies)

Communities, includes:

  • Temporary and emergency accommodation - Bed & Breakfast accommodation, residential accommodation for rent
  • Community Services - crematorium services, wellbeing services, community support, voluntary sector services
  • Theatre services - film distribution, theatrical productions, exhibitions
  • Leisure - events, leisure management services, specialist sports equipment

Main department contacts:

  • Housing (temporary and emergency accommodation)
  • Wellbeing (community services)
  • Theatres (theatre services)
  • Place & Economy (events)

Corporate, includes:

  • Consultancy services - construction, planning, IT, change management, environmental, etc
  • Financial - insurance, payment services, audit, enforcement and bailiff services, cash collection services
  • ICT - hardware, telecoms, corporate software applications, digital services
  • Office services - marketing, advertising, print, and distribution services, stationery
  • HR - agency staff, occupational health service, training

Main department contacts:

  • Finance (financial services)
  • HR (agency staff, HR services)
  • Customer Services (office services)
  • Digital (IT and digital services)

Contacts:

To contact the departments, please dial Councils' switchboard number 01903 239999 and ask to put you through to the relevant department.

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