Fire Risk Assessment (service) - Privacy Notice

What this Privacy Notice covers:

Adur & Worthing Councils are the data controllers (referred to in this notice as 'we' or 'us') of your personal data for the purposes of applicable data protection legislation in relation to the administration and management of the following:

  • In person on-site fire risk assessment
  • Follow-up written fire risk assessment report
  • Fire risk assessment advice

The councils' Data Protection Officer can be contacted at:

In relation to your personal data we are committed to collecting, using and protecting it appropriately. Our Data Protection Policy can be found on our Data Protection page.

This privacy notice explains:

  • How and why we collect and use your personal data
  • The type of personal data that we collect
  • When and why we may share personal data with other organisations
  • The rights and choices you have in relation to the personal data that we hold about you
  • How long the information is kept for
  • Our legal basis for processing your data 

What we collect, why and how it is used:

We collect the following personal information:

  • Customer name
  • Customer phone number
  • Customer email address
  • Customer site address
  • Bank details for Direct Debit and BACS payments
  • Customer business address if different
    • Details as above, but via a trusted third party, eg acting contractor or business partner

We collect your personal information for the purpose of enabling our team to schedule, carry out and take payment for all processes relating to the delivery of the Fire Risk Assessment service.

We may share personal data with other departments within the councils and external organisations in the following circumstances:

  • Financial and Legal Services (teams) may be required to intervene in certain cases such as debt management and non-payment.

Data may be passed to third parties including:

  • Only cases where safeguarding is presented as an issue. The councils will work with the emergency services and other authorities to ensure that safeguarding cases are facilitated.

We will not provide personal data to anyone else or use the data about you for any other purpose unless the law allows or permits us to.

Your personal data may be converted ('anonymised') into statistical or aggregated data in such a way that ensures that you cannot be identified from it. Aggregated data can't, by definition, be linked back to you as an individual and may be used to conduct research and analysis, including the preparation of statistics for use in reports.

Our legal basis for processing your personal data:

The legal basis for processing your personal data is:

  • Article 6(1)(e) of the General Data Protection Regulation - Processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller

How long the information is kept for:

5 years.

Records are kept in accordance with the council's Information Retention and Disposal Schedule and we will not keep your information for longer than necessary.

Your rights:

You have certain rights under the UK Data Protection law including:

  • The right to be informed
  • The right of access to your personal data (also known as a Subject Access Request, or SAR)
  • The right to withdraw consent
  • The right of rectification (to have any inaccuracies corrected)
  • The right of erasure (to have your records deleted)
  • The right to restrict processing
  • The right to data portability
  • The right to object
  • Rights in relation to automated decision making and profiling

Further information about your rights is available on the Information Commissioner's Office website.

If you have a concern about the way that we are collecting or using your personal data, we ask that you contact us in the first instance. Alternatively, you can contact the Information Commissioner's Office.

How to contact us:

If you have any questions about how we collect, store, or use personal data please email us as listed below:

Last reviewed: 10/11/2025

See also:

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Page last updated: 13 November 2025

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