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Councillors - Privacy Notice

Privacy Notice for Councillors to issue as Data Controllers

Why I am collecting your data

I am collecting your personal data in order to help you with the issue or complaint you have raised with me. I will only collect the personal data that I need to provide the help you have requested.

What is the legal basis for processing this data?

The legal basis for processing personal is EU General Data Protection Regulation Article 6 (e) - public task or, when processing special category, with your additional consent. I may not be able to provide the assistance you have requested without the personal data you provide me with.

Who will your data be shared with?

I may need to share your personal data with relevant council officers, councillors, government departments or other public bodies to provide the help you have requested or to resolve the issue(s) you have raised.

I may also disclose your data with third parties where it is necessary to comply with a legal obligation.

How long will I hold your data for?

I will only hold your personal data as long as necessary. All information will be held securely and disposed of confidentially in line with Adur & Worthing Councils (AWC) Information Disposal Schedule.

Your rights

You have the right to be informed about the collection and use of your data, as per this Privacy Notice.

You are entitled to request a copy of any personal data about you that I hold. Any such requests may be made in writing or verbally.

If the data I hold about you is inaccurate, you have a right to have this corrected and you have the right to request completion of incomplete data.

You have the right to request that I stop or restrict the processing of your personal data, in certain circumstances. Where possible I will seek to comply with your request, but I may be required to process your data to comply with a legal requirement.

You have the right to object to the processing of your personal data in certain circumstances. I may still be required to hold or process information if there are legitimate grounds for doing so.

You have the right to request the erasure of your personal data in certain circumstances ('right to be forgotten').

Where consent is the legal basis for processing your personal data you have the right to withdraw this at any time.

If you are dissatisfied with how I have used your personal data, you have a right to complain to the Information Commissioner's Office at casework@ico.org.uk

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