Please note: due to the Coronavirus (COVID-19) pandemic, Adur & Worthing Councils are following government advice, to protect the public and our staff.
We are working hard to ensure that services to residents are as near to normal in these very uncertain times, however we are prioritising our workload to ensure essential services continue. Whilst many staff work off site, there are some limitations on the work that can be carried out, including dealing with post, searching, printing and posting paper documents and some historic data, which is only available when working in the office.
With this in mind it is believed that responding to information or rights requests may take longer than the statutory timescales (20 working days or 1 calendar month) in order to search, locate, review the information and provide a response. In some cases, only a partial response may be provided.
Thank you for your patience and understanding, we wish you and your family well in these difficult times.
Freedom of Information (FOI) and Environmental Information (EIR)
The Freedom of Information Act 2000 (the Act) came into force in January 2005. The Act governs and increases rights of access to information held by public authorities (other than personal information which continues to be governed by the Data Protection Act 2018).
- Our Data Protection section
- Freedom of Information Act 2000 on the UK Legislation website
- Data Protection Act on the UK Legislation website
- Guide to Data Protection on the ICO website
The Environmental Information Regulations 2004 provide public access to environmental information held by public authorities. The Regulations apply only to the environmental information as defined by the Regulations.
For further information please see the ICO Guide to the Environmental Information Regulations.
A publication scheme is a catalogue of information that the authority already makes available to the public as a matter of course, it states what format the information can be supplied, who can provide access and whether there will be a fee to provide that information.
The publication scheme below has been produced in accordance with the Information Commissioner's Model Publication Scheme:
Every document listed in the scheme has been put into one of the eight main headings or 'classes of information', as follows:
- who we are and what we do
- what we spend and how we spend it
- what our priorities are and how we are doing
- how we make decisions
- our policies and procedures
- lists and registers
- the services we offer
- election information
If you want information that is listed in the publication scheme, please click on the link below to search our published responses to Information Requests:
Alternatively, you should contact the person or department shown in the right hand column of the publication scheme.
Before you make an FOI request:
Please check this list of common things that are asked for. These pages may already contain the information you are seeking, please try them before you make a FOI or EIR request:
- Audit information
- Councillor information, Councillor allowances and Councillor attendance data
- Election results
- Finance information: Statement of Accounts (including salaries of the Chief Executive and senior staff); Budgets; Fees and charges; Revenue and Capital Outturn; etc)
- Open data; Data transparency; Datasets; Local Government Transparency Code
- Population and demographic statistics and information (including Census data)
- Public Assisted Funerals in Adur and Worthing
- Senior Management structure and
- Website visitor numbers and visitor statistics
Making a request:
FOI requests must be in writing and must include your name and an address (either postal or email).
EIR requests may also be submitted verbally.
Try to be as specific as possible about the information that you would like, as this will help us to respond accurately and promptly. Indicate whether you are enquiring about Adur District Council, Worthing Borough Council or both Councils. Where possible, please include a contact telephone number so that we may contact you to discuss your request if necessary.
There are different ways to submit a Freedom of Information or Environmental Information request:
or by writing to:
- Access to Information Team (Freedom of Information),
Adur & Worthing Councils,
44 Richmond Road,
or to verbally request Environmental Information:
- call the Access to Information Team on 01903 239999
We will do our best to provide the information within 20 working days. If we are not able to provide the information, we will tell you why.
If you require the information in a specific format, such as Braille, large type, audio or languages other than English we will do our best to assist accordingly.
You may review our quarterly statistical report on various information requests received by the Councils by following the link below.
The report includes information on numbers and response deadlines for Subject Access Requests (SARs), Data Protection Rights Requests (DPRRs), Disclosure Requests by third parties (DP), Freedom of Information (FOI) and Environmental Information (EIR) requests.
Within 20 working days of your written request, we will:
- acknowledge your request
- inform you whether a fee is required to provide the information requested
- request more details, if required
- provide you with the information (after any relevant fee has been paid) unless an exemption exists, see section below entitled refusing a request
You will be informed, in writing if there is to be a cost for providing the information.
Some publications which are produced by the Council are for sale and will be subject to the cost shown in the cover.
If you request information that is listed in the publication scheme there will be no charge if the information is delivered by e-mail. Information provided in hard copy form will be free for the first fifty pages, then will be charged at 10p per A4 sheet for all pages above fifty (plus postage if the you are unable to collect it), to cover our costs.
If you are requesting information not contained in our publication scheme, we may charge you a fee as laid down in the Act as follows:
- when estimated staff costs involved locating or compiling the information is under £450.00 the only charge we would make is for the cost of photocopying and postage.
- where it is estimated that it would require more than 18 hours of staff time to locate or compile the information we may charge you for the information at the rate of £25.00 per hour plus costs for photocopying and postage. If this is the case we will write to you to obtain your confirmation whether you wish to proceed with the request.
We will charge 10p per sheet for photocopying and printing costs.
Postage will be charged at minimum second class postage costs.
We will not charge if the costs are less than £5.00.
We will inform you in writing if your request for information is refused. There are three reasons why all or part of your request may be refused:
- it would cost too much to comply
- the request is vexatious or repeated
- the information is exempt from disclosure
Both the FOI Act and the Environmental Regulations set out a series of statutory exemptions and exceptions that we may apply if for some reason we consider it is not appropriate to disclose the information requested, for example personal information and information held for the purpose of investigating or prosecuting criminal offences. If the information is exempt we will write to you to explain why.
You can find out more details about the statutory exemptions by looking at the Information Commissioners' (ICO) website.
If you have any further enquiries about your request please contact the Senior Information Officer, Access of Information Team at Adur & Worthing Councils (address as before).
If you are not satisfied with the response for information you have the right to an internal appeal. Complaints and requests for review should be submitted by the applicants to the Senior Information Governance Officer within three (3) months of receipt of response.
Please contact the Senior Information Governance Officer explaining what you would like reviewed to the following address:
- Senior Information Governance Officer,
Adur & Worthing Councils,
Worthing Town Hall,
Or via email at email@example.com
If you are not satisfied with the internal appeal, you can take your complaint to the Information Commissioner:
Need assistance? Get in touch:
Freedom of Information
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Page last updated: 12 November 2020