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Eastbrook Manor Community Centre - Conditions of Hire

September 2017

Hours

The time booked must include the setting up of a function and the clearing up afterwards.

The requirement for tables and chairs should be specified in the application and setting these out will be the responsibility of the hirer. All functions must finish by 10.30pm.

Payment

Bookings are secured by completion of the online Booking form. Full payment must be made at the time of the booking.

No damage deposit is applicable, but hirers will be held responsible for any damage made to the premises, it's fixtures or fittings, and charged accordingly.

A charge will also apply to excessive overrun of allocated booked time, and to clearing excessive litter/rubbish (See Monitoring the Function).

Notwithstanding the above, the Council may at their discretion or for reasons beyond their control cancel any booking, subject to a full refund of the hire charge.

Health and Safety

Capacity: Each room is licensed to contain a certain number of people (these can be found on the price list). These limits must not be exceeded at any time.

Fire Exits: Fire Exits must be kept clear at all times.

Noise: The noise level must be kept to a reasonable level and may be monitored using a noise level meter. The manager or caretaker's decision on noise level is final and must be met at all times. All outside doors and windows must be closed and curtains drawn at 10.30pm whatever the weather. At the end of the function please leave quietly out of respect for our neighbours.

ParkingThere is a large car park situated at the rear of the Centre which is free to use. Please be aware this is currently poorly lit so do exercise caution.

Monitoring the Function

The Hirer is responsible for the well being, safety and conduct of their guests/audience, and the prevention of damage to the building. Anyone causing a disturbance will be asked to leave the Centre.

Children must be supervised at all times so that they are not a nuisance or danger to themselves or others and should not play in the foyer or toilet areas or in any rooms that have not been booked.

Decorations: Such as balloons and streamers may be tied where appropriate.  Please do not use pins or adhesive tape on the walls, ceiling, curtains, stage or paintwork.  Blue tack may be used but all traces must be removed immediately after the event.  Nothing may be hung in front of the Fire Exits.  Candles may be permitted but hirers must inform the Manager prior to the date of the function.

Rubbish: Any rubbish in excess of that which can be placed in one of the Centre's flip-top bins must be taken home by the Hirer.

Drinking: No alcoholic drinks are to be brought onto the premises, unless the hirer has first applied successfully for the appropriate licence.

The Licensing Act 2003 ("the 2003 Act") requires that anyone wishing to sell alcohol or provide entertainment or late night refreshments (the supply of hot food and drink between 11pm and 5am) must do so from premises that have the benefit of a premises licence. More details on Temporary Events Notices can be found here; https://www.adur-worthing.gov.uk/licensing-and-permits/licensing-act-2003/temporary-events/ These are non-fundable.

No drinks to be served to people under the age of 18.

No drinks or bottles to be taken out of the Centre or taken into the toilets.

Insurance and liability

Organisations hiring are responsible for their own Public Liability Insurance (PLI).

For individual resident hirers, it maybe possible to avail of the Council's PLI.

The hirer should carry out their own risk assessment of their event or activity, which may be requested at any time by the Council.

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