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Please note: This section is currently being updated - please contact the Elections Team if you have any queries

Annual Electoral Registration Canvass

Each year the Electoral Registration Officer (ERO) must conduct an annual canvass to ensure the electoral register is accurate and complete. The annual canvass has been overhauled by Government and they have set new legislation for the ERO to follow (The Representation of the People (Annual Canvass) (Amendment) Regulations 2019).

How does the new canvass work?

Step 1: Data matching

The Electoral Register is securely sent to the Department for Work and Pensions (DWP). The DWP check names and addresses from the register against National Insurance details. Local data (eg Council Tax records) can be used also as part of this matching exercise.

Then:

Step 2: Routes of communication

Route 1 canvass:

  • If we hold an email address for you, we will send you an email to ask you to confirm that our details are correct. If you need to make a change you will be able to do this as well.
  • Within the email there will be a web address to access your property details on the  household response website
  • You will receive two security codes in the email used to identify your property.
  • After logging in you will be able to confirm or change the details we hold for that property.
  • If we don't have an email address for you, or if we don't receive a response from our email, we will send a form to your property. If the elector details on the form are correct, you don't need to do anything. If you need to add or remove someone from your property go to the website address and use the security codes on the form to log in and complete that change.

Route 2 canvass:

  • We will post a form to the property. The form will have elector details listed on it if we are aware of registered electors. We will send a blank form if the property has no registered electors.
  • We need a response from this form even if there are no changes to report.
  • You can add or remove someone's name from the property. Go to the website address on the form and use the security codes to log in and complete that change.
  • If you have no changes, you can also respond by calling 0800 197 9871 for the automated telephone service. Or you can post the form to:
    • Electoral Registration Officer, Adur & Worthing Councils, Worthing Town Hall, Chapel Road, Worthing, BN11 1HA.
  • If we do not receive a response from the forms we send we will make every attempt to get a response from you. This may be via reminder forms, calling you or a visit to your property.

It is a legal requirement under section 23 of the Representation of the People (England and Wales) Regulations 2001 to return your household enquiry form provide information requested.

See: Section 23 of the Representation of the People (England and Wales) Regulations 2001 - on the UK Legislation website

It is also a legal requirement to be registered to vote under section 5 of the Electoral Administration Act 2013. This states that you must return your individual registration form which you can do online, in paper form, by phone or email.

See: Section 5 of the Electoral Administration Act 2013 - on the UK Legislation website

See also:

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